Executive Assistant 行政助理 At Yutime, Beijing
Competitive Salary, Office located in Hujialou, Beijing
Overview
- Location: Beijing
- Industry: Energy and Utilities
- Employer: YuTime
Job Description
Position: Executive Assistant
Company: Yutime 缘泰石油有限公司
Add：Hujialou, Chaoyang District, Beiijing, China.
Long term contract, 3 month probationary period required
Starting time: September 2016
Principal Duties and Responsibilities:
1. Front desk, telephone operator, mail/ fax in and out.
2. Purchase and maintain stationery and office supplies.
3. Handling the daily express and related invoice.
4. Maintain office furniture and equipment.
5. Assist Admin team to finish other office daily operation jobs.
6. Air ticket booking and hotel arrangement.
7. Process business card order forms.
8. Handling meeting room booking and arrangement.
9. Perform other duties as assigned.
Knowledge, Skills, and Abilities Required:
1. International Candidate
2. Professional Image
3. Fluent in English (Chinese language skills would be a plus but not required)
4. College degree or above.
5. Well-organized and have strong communication and coordination skills
6. Outgoing personality with ability to work under pressure.
7. Strong work ethic, positive attitude, attention to details and good team-player.
8. Skill to operate Word/Excel/PowerPoint or other office applications.
9. At least 2 full years of working experience and eligible for a work visa
职位描述：
1. 负责呼入、呼出的电话转接；
2. 负责快递、传真的收、发登记；
3. 负责来访客户的登记和引导；
4. 负责公司内部会议室的预定和会议设备的借还；
5. 负责机票、火车票、酒店的预定和结算；
6. 负责快递费的核对和结算；
7. 负责行政部公共文件夹的信息维护和更新；
8. 负责会议茶点、饮料的准备和预定；
9. 负责各类办公文档、商务文档、合同协议的录入、排版、打印；
10. 负责订水、送水和费用的结算；
11. 负责公司通讯录的更新；
12. 负责图书报刊的管理:收发、借用登记管理；
13. 负责前台卫生环境的整洁；
14. 负责新员工入职门禁卡的开通和发放管理；
15. 协助部门提出公司各类活动的策划和执行；
16.完成部门交给的其他工作任务。
任职资格要求：
1. 对办公室工作程序熟悉；
2. 熟练使用Word、Excel等办公软件，会借助互联网查找资料；
3. 熟练使用各种办公自动化设备；
4. 具有良好的适应能力，能在压力下工作；
5. 声音甜美、普通话标准；
6. 形象佳、掌握基本的礼仪常识，身高1.65米以上；
7. 具备基本的财务知识，有成本意识；
8. 英语流利，具备中文沟通能力者优先
