Asia Society Career Opportunity

Location: New York

Position: Program Associate, China Learning Initiatives (Grade 4)

 Code 1722

Purpose:

The Program Associate will play a key role in the China Learning Initiatives

and the growing Center for Global Education (CGE) at Asia Society, with

responsibility for Confucius Classroom network management, budget and

financial processing, contract management, and event support.

 

Responsibilities:

Confucius Classroom management

• Collaborate with Senior Program Associates to manage the day-to-day

operation of the Confucius Classrooms Network—including

communicating with Network members, managing grant-related

documentation with the Network members, addressing issues and

concerns in the process.

• Liaise with funder (in China) to ensure all requests from funder are

carried out promptly and thoroughly; documents submitted are

complete, accurate, and bilingual (includes translation from Mandarin

to English and/or English to Mandarin).

• Work closely with Senior Program Associate to track, monitor, manage,

and evaluate network member performance, taking action to provide

solutions or making suggestions to Director and Assistant Director.

• Oversee reporting cycles and grant funding distribution for entire

network, including coordinating mailings, creating and sending emails,

and copying materials.

• Execute accounting processes for the China Learning Initiatives team.

• Manage relations with key funders and partners in China and the US

that support the work.

• Manage communications with members of the Asia Society Confucius

Classrooms Network.

 

Budget management and financial support

• Communicate with network members to collect budget information.

• Provide payment or issue invoices and track collection of payment.

• Process year-end reports.

• Monitor expenditures.

• Identify and correct issues and suggest improvements.

• Support Directors’ efforts to refine and manage budget including

monthly Income & Expense reporting, mid-year reforecasting, and

annual budget build.

• Accurately track expenditures and revenue received (both earned

income and grant funds) and create summary and custom reports.

• Reconcile corporate card accounts across CGE.

Contract development and monitoring

• Assist in strategic planning to achieve strategic coherence between

CLI and other CGE initiatives.

• Work with directors to draft, edit, finalize, and send existing school

contracts, any new school engagement agreements, and consultant

contracts.

• Participate in meetings and projects to develop new business models

for CGE.

 

Qualifications:

• Bachelor’s degree preferred and 2-3 years experience in providing

administrative and budget support to a team in corporate or nonprofit

settings

• Fluent in English and Chinese

• Experience with budget and accounting processes required

• Excellent organizational skills required

• Interest in and knowledge of K-12 U.S. education and Chinese language

strongly preferred

• Experience with and knowledge of MS Word, Excel, Powerpoint, and

Outlook required; experience with Salesforce preferred

• Ability to create new processes and manage them independently

• Detail-oriented, takes initiative, thorough, and efficient

• Able to work in a team environment

• Pleasant interpersonal skills and professional demeanor

• Solid time-management skills

• Flexible in a changing environment

• Able to handle pressure well

 

COMPETENCIES:

Leadership:

• Persuades others; builds consensus through give and take; gains cooperation

from others to obtain information and accomplish goals

• Develops networks and builds alliances; collaborates across boundaries to

build strategic relationships and achieve common goals.

Professional and Results-Oriented:

• Seeks to consistently produce results that achieve goals and objectives

• Conscientious and efficient in meeting commitments and observing

deadlines

• Able to work independently with minimum supervision

• Good judgment, tact and discretion

• Ability to translate ideas into action

Collaboration and Teamwork:

• Excellent skills in communicating with people from different cultures,

backgrounds, and across time zones

• Works with others towards common purposes to achieve shared goals by

developing and maintaining responsive, cooperative and mutually beneficial

internal and external relationships

• Acts as a global facilitator to have conversations, exchange ideas and build

understanding

Innovation:

• Identifies new and creative ways of doing something or solving a problem

that improves, changes and results in value to the organization and

constituencies (could be through technology or introducing new ways of

thinking)

• Uses technology for impact, reach and efficiency, such as through social

media, databases, etc.

Technical Expertise:

• Professional competencies in the related field of work

• Recognizes trends in theory and practice of one’s own technical area and

effectively prepares for anticipated changes

Job Specific:

• Be willing to take direction and take initiative; able to work independently,

be a self-starter and contribute thoughtfully as part of a team.

• Strategic thinker, willing to wrestle with complex ideas

• Flexible in changing environment; high comfort with ambiguity

• Highly effective at multi-tasking; able to manage details thoroughly and

 

efficiently

Please email your cover letter, resume, and salary requirements to educationjobs@asiasociety.org Indicate job title and reference code in the subject line. Resumes without cover letters will not be accepted. No phone calls, please. Only those candidates considered for an interview will be contacted. Please regard your resume as having been received unless your email is bounced back. Asia Society is an equal opportunity employer.