Program Coordinator | Columbia University

by sophiec on July 23rd, 2018   344 views

Reporting to the Executive Director and Faculty Director of the Weatherhead East Asian Institute at Columbia University (WEAI), the Program Coordinator will oversee the planning and execution of Institute special programming and events, serve as a primary point of contact for Institute constituent groups, manage its donor database, and support its Professional Fellows Program.


Job Description

The incumbent will manage major initiatives related to WEAI programs and events including: (i) Special Programming, (ii) Workshops & Conferences Program, and (iii) University Seminars, administering approximately 35 programs per year. As the individual responsible for Special Programming, the incumbent will propose, plan, and execute programs and special events related to the Institute’s strategic initiatives. Duties include developing program content; overseeing project budgets; liaising with faculty members, guest speakers, and event contractors; promoting events; handling travel itineraries and expense reimbursements; and recruitment and supervision of volunteers and student workers. In overseeing the Workshops & Conferences Program, the incumbent will prepare and release a request for proposals, will review proposals as they are received, and will work with a faculty advisory committee to determine which programs receive support. Once programs are approved, the incumbent will act as project manager, working with the sponsoring faculty member to determine event scope and problem-solve operational tasks associated with the event. The incumbent will be responsible for maintaining the Workshops & Conferences Program budget and collecting final narrative and financial reports as projects are completed. Finally, as administrator of the University Seminars at WEAI, the incumbent will work with faculty members and speakers to plan and execute small seminar-style programs addressing regional issues of concern in China, Japan, and Southeast Asia. 

The incumbent will be directly responsible for supporting Institute fundraising efforts through management of faculty, donor, and alumni databases. This individual will oversee and be responsible for alumni and donor records, ensuring data integrity, creating report templates, providing appropriate reports to faculty and administrators as requested, and training other staff, as needed. The incumbent will liaise with platform support vendors in order to resolve issues of data integrity and generating reports. 

The incumbent will serve as the primary point of contact for junior faculty looking to maximize their experience as Institute members and meet their annual obligations for membership per Institute bylaws. The Program Coordinator would be expected to proactively create, identify and communicate opportunities for faculty engagement with internal and external offices across the University and beyond. The incumbent will create and develop programs and engagement opportunities for key WEAI stakeholders including postdoctoral fellows as well as be primary contact for resolving issues that may arise in a timely manner with limited impact to student or faculty. The incumbent will proactively work to build and foster relationships with external communities and create engagement opportunities such as periodic meetings with Title III & V institutions to grow collaboration. 

The incumbent will work with faculty director to review applications and select participants for WEAI’s Professional Fellows Program. In collaboration with the administrative coordinator the individual will be responsible for providing on-boarding support to program participants and for hosting participant events. 

The incumbent will assist with special Institute projects as they are developed. 

Perform additional duties as assigned. 

Minimum Qualifications for Grade 
Applicant MUST meet these minimum qualifications to be considered an applicant 

Bachelor’s degree or equivalent combination of experience and education. 
0-2 years of related experience. 

Additional Position-Specific Minimum Qualifications 
Applicant MUST meet these minimum qualifications to be considered an applicant 

Excellent interpersonal and networking skills. 
Superior oral and written communication. 
Familiarity with Microsoft Office. 

Preferred Qualifications 

Experience with the following software applications: Raiser’s Edge, DonorPerfect Online, or Salesforce; Constant Contact or MailChimp; and Adobe Creative Suite. 
Familiarity with, and interest in, East and Southeast Asia. 
Graduate degree in related field. 

How to Apply

Apply at:

You might also be interested in