Finance and Administration Associate | TRAFFIC

TRAFFIC is seeking a Finance and Administration Associate to support TRAFFIC’s China Programme. The position will be based in Beijing, China, and will report to the Head of TRAFFIC East Asia-China programme. S/he will be responsible for the smooth running of the day-to-day operations of the office.

Overview

Location: Beijing
Industry: Nonprofit Charitable Organizations
Employer: TRAFFIC China Program

Job Description

TRAFFIC CHINA PROGRAMME VACANCY ANNOUNCEMENT

TITLE: Finance and Administration Associate

LOCATION: Beijing, China

DURATION: Two-year fixed contract with possibility of extension

CLOSING DATE FOR APPLICATIONS: 5September, 2014

BACKGROUND

TRAFFIC, the wildlife trade monitoring network, is a joint conservation programme of WWF- the conservation organization, and IUCN-International Union for the Conservation of Nature, working globally to ensure that trade in wild animals and plants is not a threat to the conservation of nature. Following its foundation in 1976, TRAFFIC has grown into an international network, with more than 20 offices world-wide, organized in eight regional programmes. TRAFFIC actively monitors and investigates wildlife trade and provides its information to diverse audiences world-wide as a basis for effective conservation policies, legislation and programmes.

CHARACTERISTIC DUTIES

1.Assisting with the financial management of the programme, including timely completion of programme financial reports

2.Assisting with the China Programme’s administration and programmatic works

3.Carrying out other duties as requested by the Head of TRAFFIC East Asia – China Programme

SPECIFIC RESPONSIBILITIES

1.Assisting with the financial management of the programme, including timely completion of programmefinancial reports

• Preparing quarterly and annual financial reports of TRAFFIC China Programme to East Asia Regional Office and coordinating with the Regional Office for information required for financial matters;

• Maintaining a correct and detailed set of book-keeping, reconciling bank accounts of TRAFFIC China Programme (Beijing Office);

• Preparing bank payment documents, arrange banking payment against approved payment requests;

• Tracking and advising on financial flows to ensure that income due is received and due expenditures are made in a timely manner;

• Claiming the fund from the Regional office based on the programme’s implementation progress at quarterly interval;

• Liaising with WWF China Programme on financial and accounting matters, including requests for advance and reimbursements for other TRAFFIC Chinaprogramme staff;

• Managing TRAFFIC contracts and related documents with partners and vendors;

• Providing support for the project auditing.

2.Assisting with the ChinaProgramme’s administration and programmatic works

• Supporting timely completion and filing of project documentation, including project documents, reports on project activities, monitoring and evaluation information; bi-annual and annual technical and financial reports, and others as needed;

• Organizing meetings, seminars and other events related to the programme including travel and accommodation for participants;

• Managing travel arrangements (including visa and accommodation requirements) for TRAFFIC’s Chinaprogramme staff and other guests; `

• Timely collecting, checking and maintaining a record of all TRAFFIC China Programme staff’s monthly timesheets;

• Managing the leave record for all TRAFFIC Chinaprogramme staff;

• Developing and maintaining a computerized mailing list, including principal contacts and partners;

• Distributing TRAFFIC materials and publications to partners and other organizations;

• Managing fixed assets and small assets of TRAFFIC China Programme;

3.Carrying out other duties as requested by the Head of TRAFFIC East Asia – ChinaProgramme

• General support to the China Programme’s activities nationally and internationally.

WORKING RELATIONSHIP

• Internal: supervised by the Head of TRAFFIC’s China Program, close coordination with the Regional Admin and Finance Manager, and TRAFFIC staff in other offices. Regular contacts with WWF China Programme Office staff in finance and administration;

• External: interaction with partners, e.g., governmental agencies, research institutions, business sectors, the mass media, donors, sub-contractors/contractors and NGOs when needed

QUALIFICATIONS

• University degree in finance/accounting/public administration or related subjects;

• At least one year working experience in finance and administration with solid knowledge in accounting

• Excellent interpersonal skills and ability to work independently and in a team, demonstrated ability to work as part of a multicultural, multidisciplinary team is highly desirable;

• Proficient in English and Chinese, both writing and verbal communication skills;

• Experience of project and conference management is an advantage;

• Excellent computer skills and familiarity with the use of accounting software (e.g. Oracle, ACCPAC, etc.) highly preferable;

• Ability to learn in a rapidly changing environment, and willingness to update professional knowledge and skills.

• Proactive, innovative and output-oriented personality with the ability to meet hard deadlines and willing to work under pressure.

CONTACT

Please send your resume and a cover letter (in both Chinese and English) to: hr@wwfchina.org, by September 5, 2014.

Please indicate the applying position in title, salary expectation in Email and send them in attachment.

How to Apply

Please send your resume and a cover letter (in both Chinese and English) to: hr@wwfchina.org, by September 5, 2014. Please indicate the applying position in title, salary expectation in Email andsend them in attachment.